CMMS

The Tracesense CMMS (Computerised Maintenance Management System) Module is a comprehensive asset and maintenance management solution designed to ensure that all equipment, machinery, and infrastructure within a manufacturing environment are properly maintained, reliable, and operating at optimal performance. It provides a centralised, digital system for managing maintenance activities, replacing reactive and paper-based processes with a structured, proactive, and fully auditable approach.

At its core, the module enables organisations to define and manage all assets across the facility, including production equipment, utilities, and critical infrastructure. Each asset can be configured with detailed information such as location, specifications, service history, and associated documentation. This ensures full visibility and traceability of all equipment throughout its lifecycle.

The system allows maintenance tasks to be created and managed across both planned preventative maintenance (PPM) and reactive / unplanned maintenance. Scheduled maintenance can be configured based on time intervals, usage, or production cycles, ensuring that equipment is serviced at the appropriate frequency. Reactive tasks can be logged quickly in response to breakdowns or issues, ensuring that problems are captured, prioritised, and resolved efficiently.

A key strength of the module is its ability to manage work orders, allowing maintenance teams to assign tasks, track progress, record labour and parts used, and capture completion details. Each work order includes status tracking, priority levels, and full audit history, ensuring accountability and control across all maintenance activities.

The module also supports spare parts and inventory management, enabling organisations to track stock levels, usage, and reordering requirements. This helps ensure that critical parts are always available when needed, reducing downtime and improving maintenance efficiency.

Integration with the wider Tracesense system allows maintenance activities to be linked directly to production performance. For example, equipment downtime can be captured and fed into OEE calculations, while maintenance schedules can be aligned with production planning to minimise disruption. This creates a more connected and efficient operation.

From a management perspective, the module provides real-time dashboards and reporting tools, allowing users to monitor maintenance performance, track asset reliability, and identify recurring issues. Metrics such as mean time between failures (MTBF), mean time to repair (MTTR), and maintenance backlog provide valuable insight into operational performance.

By digitising maintenance management and integrating it into the wider factory system, the Tracesense CMMS Module helps organisations reduce downtime, extend asset lifespan, improve efficiency, and maintain compliance with maintenance and safety standards.

• Create and track work requests in just a few clicks
• Instantly access maintenance data via QR code verification on each machine
• Attach photos and documents directly to work orders
• Keep asset information and parts lists available on the go

With TraceSense, everything you need is centralised and accessible in seconds.

Put everything you need to know about your assets in one place. Upload SOPs, manuals, and part details effortlessly, and gain a complete overview of maintenance across all sites.
Quickly pull up asset records for inspections or audits and ensure your equipment is always performing at its best.

Key Benefits:

• Real-time visibility of assets across multiple sites
• Reduced downtime through planned maintenance
• Easy access to records for compliance and audits
• Fast search and reporting tools for engineers and managers